Education Planning and Training


Key Steps and Major Milestones

The Agilia Infusion System Implementation unfolds in four phases. Click on each phase to learn more.

  • Drug Library Creation
  • Data Set Sign-off
Education Planning and Training
  • Super Users Training Completed
  • Staff Training Completed
  • All pumps successfully swapped and functioning smoothly
  • Key questions addressed
  • Key documents exchanged
  • Hospital Sign-off
Post Implementation Support
  • Agree on follow up
  • Assessment survey completed
Time from Kick-Off to Go-Live Approx. 6-8 weeks

Critical Roles During Implementation

Click on a role to explore implementation tasks.

  • Acts as executive sponsor. Can also be Project Lead

Executive Sponsor: Ensures allocation of resources, people and time

Project Leader:

  • Schedules coordinates meetings with Fresenius Kabi Clinical Team
  • Key liaison/point person between facility and Fresenius Kabi
  • Manages timelines, allocates resources
  • Conducts Implementation Review
  • Leads the Drug Library creation work
  • Advises re: IV medication administration
  • Leads development of drug parameters data set
  • Validates data entry
  • Organizes Vigilant Drug’Lib software user testing/end-user verification
  • Sign-off on final Data Set approval
  • In the absence of Biomed, pharmacy may upload the data set to Agilia pumps prior to Super User training.
  • Collaborate with nursing to define IV practice needs for the facility and matches them with the Agilia Large Volume Pump
  • Details IV practice needs for the facility and matches them with the Agilia Large Volume Pump
  • Acts as consultant on pump configuration
  • Performs end-user verification of drug library
  • Schedules and coordinates clinical training
  • Identifies Super User participants
  • Supports ‘hands-on’ training completion
  • During Go-Live: Coordinates pump and tubing change
  • Supplements training as needed and trains staff nurses on Agilia Pump in the future.
  • Super Users support the education process and act as the in-house resource to the staff nursing team
  • Super Users are first to be trained. They support staff nurses during their training and throughout Go-Live
  • Post Implementation: Nurse Super Users act as Trainer, who ensure that new staff receive appropriate training before using the Agilia Infusion System Large Volume Pump
  • Participate in all training
  • Participate in Go-Live planning as needed
  • Execute Go-Live and report any issues that need immediate or future attention
  • Agilia Infusion System Large Volume Pump Training lead for new staff members
  • Support the upload of the Drug’Lib Software
  • Plans disposable logistics, including evaluation of inventory levels and stocking requirements
  • Supports Go-Live planning and execution.
  • Order new tubing at least 2 weeks prior to Super User training.
  • Order new tubing 2 weeks prior to Super User training
  • Coordinates training on Data Set upload procedure with the Fresenius Kabi Technical Service team
  • Records inventory
  • Assists with staging of pumps
  • Coordinates with Fresenius Kabi Technical Service Team on support needs

Critical Hospital Team Roles at Each Implementation Step

Click on a phase to see what team members are needed at each step.

Welcome Email Kick-off Meeting
  • The Kick-off Meeting is an orientation to the entire process. Key roles and responsibilities and a preliminary timetable conversations initiated.
  • Key hospital participants: CNO, Pharmacy, Nurse Educator, Materials Mgmt. and IT
  • CNO
  • Pharmacist
  • Nurse Educator(s)
  • IT
  • Material Management
Drug Library Creation
  • The Drug Library Creation step is crucial to successful implementation. The hospital Drug Library will be created. Drug’Lib Software will be uploaded and programmed into the pumps.
  • Fresenius Kabi Pharmacist leads this step
  • Key Hospital Participants: Pharmacist or designated Pharma Nurse build the Drug Library
  • Configuration and Data Set Reviews: CNO, Pharmacy and a Super User or Staff nurse from each clinical area
  • CNO
  • Pharmacist
  • Super Users
Plan for Training
  • The Plan for Training meeting establishes critical roles in the training process, finalizes the training and Go-Live timetable and confirms key materials and supplies needed to complete the training
  • Fresenius Kabi Nurse Liaisons lead this call
  • Key hospital participants: CNO, Nurse Educator(s), Super-Users and Pharmacy
  • CNO
  • Pharmacist
  • Nurse Educator(s)
  • Super Users
Super User Staff Nurse Training

During Training both Super Users and Staff Nurses complete a 3-step training process:

  • HealthStream eLearning video training
  • Task List hands-on practice on the Agilia Large Volume pump
  • Training follow up teleconference with Super Users to address any questions that arise before Go-Live
  • Nurse Educator(s)
  • Super Users
  • Staff Nurses
  • During the Go-Live step, the pump swap schedule is established and executed
  • Fresenius Kabi Clinical team provides ‘on-call’ support throughout
  • Key Hospital Participants: CNO, BioMed, Materials Mgmt., Super User and Staff Nurses
  • CNO
  • Super Users
  • Staff Nurses
  • Material Management
  • BioMed
Post Implementation
  • In the Post Implementation meeting, Fresenius Kabi Nurse Liaison confirms all pumps are operating without incident in each clinical area and capture issues during the first 24 hours post Go-Live
  • FK Nurse Liaison: Leads Post-Implementation meeting to report results and resolve issues
  • Key Hospital Participants: CNO, Pharmacist, Nurse Educator and Super Users
  • CNO
  • Pharmacist
  • Nurse Educator(s)
  • Super Users
Post Implementation Support

First day Post Implementation Fresenius Kabi sends the CNO an email that:

  • Recaps accomplishments
  • Follow up contact information and contact intervals
  • An Assessment Survey is sent to all nurses
  • CNO

Example Implementation Timeline


This illustration shows a typical Agilia Infusion System implementation timetable at a high level. We find that most facilities complete their Agilia implementations in 4 – 8 weeks. Time varies based on the number of pumps being installed, number of nurses being trained and the scope and complexity of the Drug Library.

  • Planning is the longest phase. It includes the development and validation of your Drug Library. Getting this right, up front, is essential to a safe and efficient implementation.
  • Education: Training phase is typically executed comfortably over a 1 – 2-week window in most facilities.
  • Go-Live can be accomplished in as little as one to two days. Our experience shows that it is best to have no gap between staff training completion and Go-Live.

Our Clinical team will work with your team to set a timetable that is tailored to your needs and will work for your facility.